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Great Basin Institute - Program Coordinator

01/03/2024 08:30 | AAC Board Admin (Administrator)

Job Code: 2023-CRS-059
Location: Reno
State: Nevada
Program: Cultural Resources
Contract Length: Over 12 Months
Job Description:

Great Basin Institute, founded at the University of Nevada Reno in 1998, is a mission-driven non-profit organization headquartered in the eastern foothills of the Sierra Nevada Mountains. GBI has been a leader in the conservation stewardship field for over twenty-five years, supporting thousands of individuals pursuing a career in public land management and/or working to advance their academic standing. As an interdisciplinary field studies organization, GBI promotes environmental research, education, and conservation throughout the West. 

The Institute advances ecological literacy, professional development, and natural/cultural/recreation resource management through educational outreach and direct service programs. Partnering with federal, state and local governments, as well as other NGOs and researchers, GBI supports projects in a dozen western states ranging from Alaska to New Mexico, and southern California to northwestern Wyoming.

Program Team Background:

GBI’s Cultural Resource Services Program (CRS) seeks to add an additional Program Coordinator to support program logistics, operations, and management of GBI Research Associates and AmeriCorps Members. Our participants work with federal, state and local land management agencies on a wide variety of field-based projects including: survey; testing; artifact analysis; environmental documentation; processing archival, museum and library collections; tribal consultation; and report preparation. The CRS Program Coordinator works under the direction of the Cultural Resources Program Manager and with other GBI staff to ensure a safe and successful program experience for CRS seasonal and field-based employees. 

The CRS Program Coordinator will encounter a variety of opportunities for professional development, including gaining insight to the operational policies and procedures of a regional conservation non-profit organization, exposure to a spectrum of environmental resource management positions and approaches for supporting them, strengthening interactive skills through communication with diverse professional staff, and ability to effectively support the success of a mission-driven enterprise.

Essential Job Functions may include the following:

  • Coordinate recruitment and logistical planning for new and existing projects/positions by understanding scopes of work, reviewing application materials, conducting interviews, procuring equipment, and supporting orientation/training; 
  • Communicate regularly with program participants and agency partners via phone and written correspondence regarding position status, performance, work satisfaction, and administration;
  • Collaborate with Program staff and agency project partners to develop and enhance new and existing projects, including developing scopes of work and project cost estimates;
  • Maintain databases for tracking program members, project deliverables, and performance measures;
  • Gather, manage and process data needed to satisfy quarterly and annual reporting requirements;
  • Develop, adapt, and apply systems that enhance the success and satisfaction of participants in the program;
  • Collect, review, and process GBI administrative forms, including timesheets, payroll and expense reports, project invoices, and time-off requests;
  • Collaborate extensively and assist program staff with program operations, maintenance and expansion; and
  • Follow and enforce policies detailed in the GBI Personnel Handbook.

Contract Timeline:

Full Time Staff Position


Based at GBI offices in Reno, NV - the “Biggest Little City in the World” - the greater Reno-Sparks metropolitan area has a population of over 435,000. The city is a high desert landscape ~4,500 feet above sea level, at the foot of the Sierra Nevada Mountains along the Truckee River, as it flows from Lake Tahoe to Pyramid Lake. Weather is mild, but with distinct four seasons. Reno offers easy access to world-class outdoor recreation including driving distance to Yosemite and Death Valley National Parks, the Pacific Ocean, and California redwood forests. Closer to home, Nevada offers more natural hot springs than any other state in the country, over 150 named mountain ranges, and 30 peaks over 11,000 feet. Recreation and entertainment includes eight major ski resorts in proximity to the Reno-Tahoe airport; fishing and boating on Lake Tahoe, the Truckee River, and Pyramid Lake; cultural festivals throughout the summer along the banks of the Truckee River; a thriving food scene and more.

Compensation and Benefits:

Starting annual salary is $41k to $44k DOE. In addition to a competitive base salary, this full-time, onsite position includes comprehensive medical (100% covered by GBI for employees: zero premium, zero deductible), dental, and vision insurance, as well as mental health support resources, 401(k) retirement savings with up to 4% GBI match, competitive PTO accrual, paid holidays (10 per year), and family leave. Total compensation package is $48k to $55k per year, DOE. This exciting role contributes to GBI’s significant positive impacts within the fields of environmental research, education, and conservation.

Job Qualifications:

To perform this job successfully, employees must be able to satisfactorily carry out each essential duty. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable employees with disabilities to perform the essential functions.

  • Degree and/or field experience in Anthropology, Archaeology, Museum Studies, or closely related field; 
  • Demonstrated experience with project management or related activities, such as scheduling, logistics, personnel management, recruitment and retention support, or training;
  • Familiarity and alignment with mission-driven nonprofit organizations strongly preferred;
  • Ability to learn new database systems and follow procedural documents (e.g., payroll review procedures);
  • Attention to detail, and ability to audit extensive data systems;
  • Proficiency in the Microsoft Office and Google suite of productivity software to manage, present and track program information;
  • Ability to communicate effectively, both written and verbal, with diverse audiences;
  • Strongly developed organizational skills and ability to self-motivate;
  • Willingness and ability to work in a fast-paced, dynamic office environment, and to consistently enact high performance standards and a strong work and team ethic in support of programmatic goals and objectives and the mission of GBI;
  • Willingness to travel occasionally to conduct site visits at service locations;
  • Valid, state-issued driver’s license and familiarity with safe-driving practices, preferred; and
  • Ability to pass an FBI criminal background and National Sex Offender Public Website (NSOPW) check.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable employees with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands, stand, walk, bend, and have specific vision abilities to include close and distance vision, and ability to adjust focus working with computer business equipment and other job/industry specific equipment. The noise level in the work environment is usually low.

The overall nature of the position is sedentary, requiring little physical effort and occasional light exertion. There is occasional exposure to environmental conditions such as heat, cold, and temperature changes.

NOTE:  This job description is not intended to be all-inclusive. Employees may perform other related duties as negotiated to meet the organization's ongoing needs.

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